The Details

School Groups FAQ

Performances
When can I request tickets?

Booking requests for June and September shows will open on March 4, 2020. June ticket requests will be considered immediately. September ticket requests will be held in reserve and considered in mid-May. Sign up for our Education newsletter to receive notifications about Student Group Bookings.

Who is eligible for Student Group rates?

Groups of elementary, middle, and secondary students are eligible to receive Student Group Rates to our Student Matinees and select Preview performances. We invite post-secondary and life-long learner groups to take advantage of our Group Rate – please contact the Events & Group Sales Coordinator for more information. For other reduced rate options, please consider our C-zone pricing and Global BC Youth Rate; both are available at regularly scheduled performances throughout our entire Festival season.

When do you hold performances for student groups?

Performances for student groups are scheduled as select weekday matinees in June and September. Due to high demand, we often offer a limited number of tickets at the Student Group Rate for select evening previews in June. Please see above for all performance dates available at the Student Group Rate.

We would like to see a Bard on the Beach performance but can’t make any of the dates. Can you put on more student group performances?

We would love to perform more for students, but as an outdoor summer festival we are extremely limited in what we can offer to schools in June and September. We invite school groups who can’t attend one of our Student Matinees to take advantage of our regular Group rates or our Global BC Youth Rate to come to a regularly scheduled performance during our Festival.

We can’t make the matinee or evening performances. Can the performances be offered earlier in the day to better accommodate busy student schedules?

Many teachers have told us that it is difficult to organise a field trip that runs outside of school hours, and we hear you! However, in order to comply with labour union regulations, 1 pm is the earliest we can offer our Student Matinees.

Is there a deadline for submitting a booking request?

You may submit a booking request at any time after booking requests open, and our School Programs Assistant will be in touch as soon as possible about availability. If there are tickets available for the performance you would like, we will reserve them when we receive your request and will charge your credit card for 50% of the total cost of your tickets. If the tickets you’ve requested are not available, we will take your details, put you on a waiting list, and let you know if spaces become available.

We’ve been put on a waiting list. What are our options?

We keep schools on a waiting list and contact them if spaces become available. There may be tickets available for other performances, so it’s worth checking with us. We also invite students to attend the Festival at any other time throughout the season at the Global BC Youth Rate (Note: infants and children under 6 years of age are not permitted, and patrons under 14 must be accompanied by an adult).

Our school is too far away to attend Bard. Will you be touring at all?

Unfortunately, we do not tour our productions at this time. However, we do offer other programs for schools both inside and outside the Lower Mainland through Bard Education. To find out more, please click here or email workshops@bardonthebeach.org.

Tickets, Payment and Delivery
What is the student rate?

The student rate for 2020 is $23.50 per ticket (all-inclusive). We offer one free adult chaperone ticket for every 15 student tickets purchased. Additional chaperone tickets can be purchased at the regular Group Rate price.

What is the booking process?

Please create a patron account and save or update your credit card information. Once student group booking requests open, you may submit a request form. If we are able to fulfill your request, we will charge a 50% deposit to your credit card on file.

If you have indicated on your request form that you prefer to pay by cheque, we will send you an invoice for 50% of your total payment. Payment must be received within 14 days of the invoice date. Late payment may result in loss of your reservation.

Please note, all payments are non-refundable.

How many tickets can we buy?

Because our June Student Matinees are always in high demand, in the past we have limited the number of tickets a school could purchase to a June show, to allow as many schools as possible to have access to that show.

In 2020, we’re changing the way we do things: you may request as many tickets to a Preview or Student Matinee as you like; however, in the interest of fairness we may limit group sizes for performances with high demand.

When are payments due?

If we are able to fulfill your request, we will charge a 50% deposit to your credit card on file. If you have indicated on your request form that you prefer to pay by cheque, we will send you an invoice for 50% of your total payment. Payment must be received within 14 days of the invoice date. We may not be able to hold bookings with late payments.

Final payments for June Previews and Student Matinees are due on May 15, while final payments for September Student Matinees are due on September 9. Final payments will be automatically charged to your credit card on your payment deadline. If you are paying by cheque, Bard must receive your payment by the deadline. Please arrange for credit card details to be updated, cheques to be made, and any reimbursement made with your school’s accounting department in advance, and please remember that there are no refunds once payment has been processed.

How can I make payments?

We prefer that payment be made by Visa or MasterCard. To pay by credit card, add your card to your patron account. Credit cards will be automatically charged on the respective due dates (see "When are my payments due?").

If you prefer to pay by cheque, please indicate this on your booking request form. Please note that cheques must be received by the given payment deadlines. We may not be able to hold bookings with late payments.

If you need assistance with setting up your credit card or if you have any questions, please contact the School Programs Assistant.

What if some of our students cannot go? Can we get a refund?

All payments are non-refundable. We understand that students can be unpredictable and that your numbers may change, but as a not-for-profit organization, we rely on our ticket sales. If your numbers change before your final payment, we can decrease the number of seats in your booking and adjust your balance accordingly. If you need more seats, we will be happy to add tickets to your order subject to availability. To make adjustments to your order, please contact the School Programs Assistant.

Can I make adjustments to my order after it has been booked?

Ticket numbers must be reduced before the final payment deadline. Ticket numbers may be increased up to the performance date, subject to availability. Please be aware that additional tickets requested after the initial booking may not be booked in the same area of the theatre. All payments are non-refundable. To make adjustments to your order, please contact the School Programs Assistant (604.737.0625 ext. 252).

If we cannot make our original performance, can we change to a different one?

There are a limited number of performances for schools, so it may not be possible to move groups into a different performance. If we have the capacity to do so, you may be able to make a one-time change. Please inquire with the School Programs Assistant.

How many adult tickets can we include in our booking?

Please use your best judgement in deciding how many chaperones your group will need. We recommend one adult chaperone for every 15 students attending. To help with this, we provide one complimentary chaperone ticket for every 15 student tickets purchased. If you would like to book additional adult tickets, these can be booked at our regular Group Rate price. Please contact the School Programs Assistant for more information.

Can you mail the tickets to us?

We do not mail tickets to student groups; they are only available for collection from the Box Office on the day of the performance. This is to prevent any misplaced tickets, which can cause difficulties and delays for large student groups and may cause your students to miss parts of the performance.

Will our group be sitting all together?

We generally seat groups together, however it may sometimes be necessary to split groups into different sections: sometimes we do this to better accommodate accessibility needs or to provide groups with more central seating. If this is something you’re interested in, please let us know on your initial request form. Our shows use reserved seating, so we ask that you sit in the specific seats allocated to you and that chaperones sit among the students.

We would like to come but can’t afford it. Are subsidies available?

Thanks to the support of our funders and Festival patrons, we have funds available to subsidize student group tickets through the Bard Education Bursary Fund. Although these funds are limited, we hope this will help make a trip to Bard on the Beach accessible to a wider audience of students and teachers. To apply for a subsidy, please fill out the Student Group booking request form after March 4.

Production and Venue Information
What are the mature or violent content warnings, if any?

A Midsummer Night’s Dream is in large part about love and sexual desire. While we won’t have specific details about our production until after it opens in June, it’s worth keeping that in mind.

Henry V contains scenes of medieval warfare.

Love’s Labour’s Lost will not have performances in June. In a subplot, a love triangle involves a young unmarried woman’s unintended pregnancy.

Paradise Lost by Erin Shields will not have performances in June. If you choose to bring students to this play, please note that a central plot element involves the change in the physical nature of Adam and Eve’s relationship after they eat the forbidden fruit.

The content descriptions above are based solely on the scripts. Information specific to our production will not be available until the rehearsal process is complete in June. If you need more detailed information, please inquire.

[MH1]studentgroups@bardonthebeach.org

Are the festival site and venues accessible?

Yes! We encourage and foster an open and welcoming environment for patrons with diverse abilities. Please indicate on your booking request form if anyone in your group will need accessible seating or other accommodations. That way, we will be able to reserve your seats and provide the best experience for your students. More information on our site’s accessibility can be found here. If you have any questions about accessibility at Student Matinees, please contact the School Programs Assistant (604.737.0625 ext. 252).

Do you allow food in the venues, and is it possible for our students to bring their own lunches?

Our concession is open one hour before the show and during intermission, and you’re welcome to bring your food and drink into the theatre with you. We also allow outside food and non-alcoholic drinks on our site and in our venues. If you are eating inside the theatre, please be considerate of other patrons by refraining from eating noisy or strong-smelling foods. And please help our volunteers by cleaning up after yourselves!

Where can we park our school bus?

The best options for bus parking are the marina lot behind our Festival site or the lot outside the Museum of Vancouver and the H.R. MacMillan Space. Please check our Directions & Parking page or EasyPark for available parking rates and options.

Making the Most of Your Visit
Can we book a Bard Education program to coincide with our visit?

Yes! We’d be delighted to come to your school in the Lower Mainland. If you are travelling from farther away, it may be possible for us to organize a workshop in Vancouver at the BMO Theatre Centre, where we design and rehearse our productions. Email workshops@bardonthebeach.org to find out more.